Special Disbursement Instructions for Payments Processed by Treasury During the 2009 Holiday Season
The U.S. Department of the Treasury (Treasury), Financial Management Service, has announced the Kansas City Financial Center’s 2009 holiday processing schedule. Any manual same-day or foreign payment that must be processed by the holiday dates listed below should be received by the Controller Operations Division’s Administrative Certification personnel via fax at 303 205 3435, according to the following schedule:
Holiday
Date
Treasury Receipt Deadline
COD Receipt Deadline
Thanksgiving Day
11/26/09
11/25/09 Noon CST
11/25/09 9:30 a.m. CST
Christmas Day
12/25/09
12/24/09 Noon CST
12/24/09 9:30 a.m. CST
New Year’s Day
1/1/10
12/31/09 Noon CST
12/31/09 Noon CST
December 29 is the last disbursement cycle which will carry a payment date in calendar year 2009 (used for 1099 purposes). Please direct questions to the following:
Click here to view the Kansas City Financial Center’s 2009 holiday processing schedule.
May 2009
USDA 2009 Financial Management Training Registration
It’s time to register for the USDA 2009 Financial Management Training, May 6-8, 2009, to be held at the Washington Convention Center. We are pleased to announce this year’s training registration will be maintained in AgLearn, the Department’s system for managing training records and activities.
All registrations must be completed by Tuesday, April 28, 2009. Click here to view the agenda. Click here to register.
December 2008
Special Disbursement Instructions for Payments Processed by Treasury During the 2008 Holiday Season
The Department of the Treasury (Treasury), Financial Management Service, has announced the Kansas City Financial Center’s 2008 holiday processing schedule. Any manual same-day or foreign payment that must be processed by the holiday dates listed below should be received by the Controller Operations Division’s Administrative Certification personnel via fax at 303 205 3435, according to the following schedule:
Holiday
Date
Treasury Receipt Deadline
COD Receipt Deadline
Thanksgiving Day
11/27/08
11/26/08 Noon CST
11/26/08 9:30 a.m. CST
Christmas Day
12/25/08
12/24/08 Noon CST
12/24/08 9:30 a.m. CST
New Year’s Day
1/1/09
12/31/08 Noon CST
12/31/08 9:30 a.m. CST
December 29 is the last disbursement cycle which will carry a payment date in calendar year 2008 (used for 1099 purposes). Please direct questions to the following:
Click here to view COD’s 2008 holiday processing schedule.
Click here to view the Kansas City Financial Center’s 2008 holiday processing schedule.
September 2008
Status of COD Operations As of September 11, 2008:
The Controller Operations Division (COD) has resumed normal operations at the National Finance Center in New Orleans. COD representatives may be reached at the telephone numbers listed in the “Who to Call for Assistance” section of the Contact Info tab above.
We are pleased to announce the functional responsibilities of COD have been successfully accomplished during this deployment. Thank you for your patience and continued support.
Please contact the Customer Liaison and Training Branch at 504-426-5471 for additional information.
August 2008
August 18, 2008
2008 Fiscal Year and Year-End Financial Timeline 2008 fiscal year and year-end financial timeline for processing FFIS data is available online. Click on one of the following links:
Guide to Generating the FACTS II Interface File through the FSDW-II The Guide to Generating the FACTS II Interface File through the FSDW-II is now available online. This document provides guidance to USDA agencies on the generation of the Federal Agencies’ Centralized Trial Balance System (FACTS) II Interface File using the Financial Statements Data Warehouse-II (FSDW-II), and is available in Quick Picks on the Publications page. Click here for a shortcut to the guide.
July 1, 2008
FY08 to FY09 FFIS Table Roll Plan of Action/Milestones COD has initiated the FY08 to FY09 Table Roll process. This annual process rolls various current fiscal year reference table data to the upcoming fiscal year. The process occurs in two parts: (1) the automated roll of certain table via execution of the ACNY job in each agency's application; and (2) the semi-automated roll of certain tables via a coordinated effort of both the COD and Agency Functional Administrators (FA). Agency FA cooperation is needed to ensure the calendar milestones are met and the tables are properly rolled. Click here to view the Table Roll Planning/Milestone Calendar. Refer questions or comments to Robert Gargoni, FA Supervisor, at 504-426-5384 or robert.gargoni@usda.gov, and/or your COD FA.
July 1, 2008
Business Continuity Plan Update In compliance with the policy of USDA and the Federal Emergency Management Agency's Executive Branch Continuity of Operations standards, the Controller Operations Division has a comprehensive Business Resumption Plan (BRP) in place to support the missions of USDA's agencies. The BRP, which is regularly tested, ensures the continuity of mission critical systems and business processes should any disaster render the National Finance Center facility inoperable. Be assured that COD stands ready to notify, activate, mobilize, and deploy personnel in advance of a known threat or disaster, with continued service to our customers. Click here to view the most recent Customer Fact Sheet for Business Continuity.
June 2008
June 3, 2008
Heightened E-mail Security Within the USDA Network In this ever-changing world of cyber security, it has become necessary for USDA’s Office of the Chief Information Officer to implement greater precautions regarding e-mail content entering and exiting the USDA network. As a result of this heightened security, it is possible that e-mails addressed to COD employees may not be received. Additionally, attachments may be deleted if they are unrecognizable, originate from certain domains, contain images or executables (i.e. macros), or violate USDA’s Security Policy. Customer Service is COD’s highest priority, therefore, we request your assistance in ensuring that COD responds to your e mails timely and in accordance with the Service Level Agreements between COD and its customer agencies. If your e-mail contains a request for response, and a response has not been received within the required period of time, please follow-up with the addressee by telephone, or contact your agency’s customer relations specialist for assistance.
June 3, 2008
Processing of Office of Personnel Management (OPM) Security Investigation Bills in the Intragovernmental Payment and Collection (IPAC) System To prevent delays in processing IPAC payments and avoid the payment of incorrect charges, COD has issued a memorandum providing instructions to agencies to facilitate efficient processing of OPM Security Investigation bills through the IPAC system. Click here to view the memorandum.
June 9, 2008
Attention IAS Users! The Rural Development office in St. Louis recently moved. As a result, the fax number and express mail address for submission of IAS invoices have changed. In conjunction with this change, USDA has implemented unique toll free fax numbers for each agency. For more information, click here to view the memorandum issued by the Office of Procurement and Property Management. The respective agency remit information for mail, e-mail, and fax is provided in the attachment.
June 3, 2008
Managerial Cost Accounting Survey Results The Office of the Chief Financial Officer, in coordination with designated representatives, commissioned a survey of all mission areas and agencies to determine the current status of their managerial cost accounting systems. The results of the survey are available in Quick Picks on the Publications page. Click here for a shortcut to the publication.
Electronic Administrative Initiative for Telephone and Utility Invoices In support of USDA's Lean Six Sigma objective to further automate and streamline invoice processing, the Electronic Administrative Initiative for Telephone and Utility Invoices will be effective June 2, 2008. COD has notified USDA telephone and utility vendors of the pending implementation, and vendors have been advised to change the remittance address on all paper invoices. Additionally, COD has issued a memorandum regarding the initiative for telephone invoices to the Telephone Area Mission Control Office (TMACO) and a memorandum regarding the initiative for utility invoices to USDA agencies, requesting that each agency contact its telephone and utility vendors to ensure that all address changes have been made.
Click here to view the memorandum to TMACO regarding telephone invoices.
Click here to view the memorandum to USDA agencies regarding utility invoices.
If you have any questions concerning this initiative or the change in remittance address, please contact COD at 800-421-0323 or 504-426-6430, or via e-mail at misc@usda.gov.
