National Finance Center - Controller Operations Division

Telephone & Utilities Maintenance System (TUMS) Changes

TUMS SecureAll Integration changes are scheduled to migrate to production COB Wednesday,
January 25, 2012. With the implementation of SecureAll, the same password will be used across all web applications. Once TUMS is SecureAll enabled, users that have access to previously SecureAll enabled systems, (Reporting Center, FSDE, PADS, ITRS, OFEE or FUND) will use the same password they are currently using to access the already enabled systems when accessing TUMS. Users that only have access to TUMS will continue to use their normal TUMS password. However, depending on the strength of user passwords they may be prompted to change their password during their next login after SecureAll implementation.

COD Contact Center

The COD Contact Center provides support to USDA financial and accounting system users. The Contact Center Reference Guide has been developed to explain the Contact Center resolution process, and to identify the various tiers and define the roles and responsibilities of each. The guide is available from the Quick Picks menu on the Publications tab. Click here for a shortcut to the guide.

2010 RIT Processing

COD is ready to accept and process all 2010 Relocation Income Tax (RIT) vouchers. Please submit all RIT vouchers to:

Controller Operations Division
Attention: Travel Section
P.O. Box 60,000
New Orleans, LA 70160

If submitting by Federal Express, send to:

Controller Operations Division
Attention: Travel Section
13800 Old Gentilly Road
New Orleans, LA 70129

Questions concerning processing of RIT vouchers should be directed to the Travel Inquiry Section at nfc.travel@usda.gov, 800-421-0323, or 504-426-6515

Internal Controls over General Ledger Adjustments in FMMI

OCFO Bulletin 11-03, Internal Controls over General Ledger Adjustments in FMMI, is now available. This bulletin provides FMMI agencies with guidance for proper internal controls over general ledger adjustments and accruals. To view and/or print the bulletin, click on the Publications tab, then click on OCFO under Bulletins in the left hand Quick Picks menu. Click here for a shortcut to the bulletin.

Updated BOC Manual Now Available

The Budget Object Classification Codes (BOC) Manual has been updated and is located in Quick Picks on the Publications page. Click here for a shortcut to the manual.

Attention Remedy Users

The “Add Attachment” feature in Remedy has been repaired and Remedy Requester Console users are now able to utilize this feature when entering Remedy tickets.

If you need assistance adding an attachment, or with any aspect of Remedy, please contact the Customer Resolution Center via e-mail at cod.help@usda.gov, or by phone at
877-243-3072 or 504-426-5695.

TRVL Payments in FMMI
The Travel System (TRVL) processes relocation and local travel payments to employees for both travel advances and vouchers. Upon implementation into the Financial Management Modernization Initiative (FMMI), all TRVL payments issued to employees will be remitted to the individual’s salary address in the vendor table, regardless of the payment address option selected in TRVL. This salary only payment option is currently adhered to for all temporary duty travel payments generated from GovTrip, and is being applied consistently to TRVL employee payments. The additional special address options will be disabled in TRVL when FMMI is fully implemented across the Department.

Please notify your agency travel coordinators that all TRVL payments to employees will be sent to their current salary address. If you have any questions or require additional information, please contact Travel Inquiry at 800-421-0323 (select Option 2, then 1), 504-426-6515, or nfc.trvl@usda.gov. The hours for Travel Inquiry are 7:45 a.m. to 4 p.m. Central time, Monday through Friday.

2011 Financial Management Training Cancelled

The 2011 USDA Financial Management Training (FMT) normally held in Washington, DC, has been cancelled due to constraints imposed by the Continuing Resolutions. Please continue to monitor the COD home page for announcements concerning the 2012 FMT.

Notice Regarding 2009 Relocation Income Tax (RIT) Claims

In accordance with Federal Travel Regulations, if you were relocated by the Federal Government in 2009 and incurred a withholding tax allowance (WTA), you are required to file a RIT claim. A RIT claim must be filed even though your WTA may not have exceeded the RIT allowance. Since the WTA is an estimated payment, the RIT claim may result in an additional payment to you; however, if a RIT claim is not submitted, a bill to collect the full amount of the WTA will be issued.

The first wave of notices has been issued to those employees who have not yet filed 2009 RIT claims. Please contact COD at 1-800-421-0323 (select Option 2) or the transferring agency for assistance in preparing and submitting your RIT claim to COD, or if you would like to submit a voluntary refund of the WTA amount.

GovTrip

The Office of the Chief Financial Officer has a team working to address the many concerns voiced across the Department about GovTrip. Click here to view a message from Jon Holladay, Acting Chief Financial Officer, about the team’s efforts to improve GovTrip. Information about the GovTrip Team’s latest actions, answers to frequently asked questions, and other topics, is also available from the GovTrip link in the right-hand menu.

Agency Advocates and Contact Center Representatives

COD agency advocates and Contact Center representatives are available to provide direct assistance to their respective agencies by researching and resolving system-related issues, providing responses to inquiries, and coordinating efforts where required.

The list of agency advocates and Contact Center representatives by agency is available in the left-hand menu on the Contact Info tab. Click here for a shortcut to the list.

For the latest information, please contact the Customer Support Branch at 504-426-5471 or via e-mail at cod.support@usda.gov.

Click here to go to the GovTrip Web site.